3 Ways to Copy Table from PDF to Word (without Losing Format)

Most of our files are saved in PDF format, but we still prefer to edit a file in Word document sometimes, for the reason that PDF editing requires a high-price PDF editor. Then how to copy from PDF to Word for easy editing, say copy a table from PDF? We have 3 solutions for you.

  • Method #1 Copy Table from PDF to Word without Losing Formatting
  • Method #2 Manually Copy Table from PDF to Word
  • Method #3 Copy Table from PDF to Word Online

Method #1. Copy Table from PDF to Word without Losing Formatting (Scanned PDF Included)

To tell you the truth, it is quite easy to copy table from PDF to Word, but if you want to maintain the original formatting while copying, you need a professional tool, a manual copying & pasting will create more work on formatting adjustments.

To copy table from PDF to Word without losing formatting, we recommend using Cisdem PDF Converter for Mac, which is a dedicated mac program to convert native PDF, scanned PDF, locked PDF and images to Word and other 10+ formats, with original formatting retained.

(For users who want to copy table from PDF to Word without losing formatting on Windows, you can use Readiris 17 for Windows, the steps are similar, upload file>choose output format>convert).

Here is a list of features from Cisdem PDF Converter OCR

  • Convert native PDF to Word, Excel, PowerPoint, Keynote, Pages, ePub, HTML, Text, RTFD and Image;
  • OCR scanned PDF and image to searchable PDF, Word, Excel, PowerPoint, ePub, Text, HTML, RTFD, Keynote, Pages;
  • Batch Convert;
  • Keep original formatting;
  • Create PDF from Word, PowerPoint and others;
Steps to Copy Table from PDF to Word without Losing Formatting
This image has an empty alt attribute; its file name is free-download.png
  • #2 Launch the program, drag and drop a PDF or multiple PDF into the program. It supports batch conversion.
convert-pdf-to-word-on-mac
  • #3 Choose page range and select output as Docx.
ocr-mac
  • #4 Optional. If you want to copy text from scanned PDF or image, turn OCR button ON. Then click “Advanced Settings” to check if all OCR applied zone are marked properly. Especially the tables, make sure all tables are marked as Table box.
ocr-applied-zone.png
  • #5 Convert PDF to Word. You will find the table is displayed in Word document with original formatting retained.

Method #2: Manually Copy Table from PDF to Word

Items Needed: A PDF Viewer (Recommended free PDF viewer: Adobe Acrobat, Foxit Reader, Skim, Mac Preview, PDFescape, etc)

Steps to Copy Table from PDF to Word
  • #1 Open PDF with the PDF reader
  • #2 Select the table, copy and paste to a Word document
  • #3 Adjust the formatting if necessary, then save the Word file

Cons:

  • Cannot copy table from scanned PDF to Word;
  • Formatting is lost to some extent;

Notes:

If you want to highly maintain the table formatting, either take screenshot of the table to save as image, or create a new table in the Word file, then copy and paste the data with formatting to the table.


Method #3 Copy Table from PDF to Word Online

Another solution to copy table from PDF to Word for free is using online PDF tools, such as Smallpdf.

Smallpdf is an online free PDF tool to edit, merge, sign, compress, convert and create PDFs. By dragging and dropping PDF file to the program, you will be able to save PDF as Word format, then use the table from PDF in Word for your purposes.

Steps to Copy Table from PDF to Word Online
  • Step 1 Go to Smallpdf PDF to Word;
  • Step 2 Upload PDF file to the program;
  • Step 3 After conversion, download the Word file;

Cons:

  • Potential risk of information leakage;
  • Cannot copy table from PDF to Word;
  • Need manually adjust the formatting;
  • Limited free conversion per day;

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: